October 2019
Date: Tuesday | October 29, 2019
Time: 7:00 | EST
Location: Rusty Bucket Bloomfield Hills
I. Welcome & Call to Order
A TU Challenge Chapter board meeting was held October 29, 2019 at the Rusty Bucket in Bloomfield Hills. It began at 7:17 pm and was presided over by Mollie Proctor, Chapter President, with minutes recorded by Dave Lockwood, Chapter Secretary.
II. Attendees
Members Present: Mollie Proctor, Jud Street, Ed Coe, Dave Baumhart, Dave Parker, Dan Cronin, Jim Zyla, Dave Lockwood
Member Apologies: Kelvin Conner, Conrad Surdu
III. Approval of Previous Minutes
A motion to approve the minutes of the September 19, 2019 meeting was made by Mollie, seconded by Dan, and approved by the board.
IV. Agenda
Board members and other responsible individuals give a small report of what occurred since the last board meeting was held. The agenda for the current meeting is reviewed, corrections are made, and last minute items are added.
Treasurer’s Report
Led by Mollie Proctor and Ed Coe.
Key Elements:
• Currently there is approximately $16,500 in Challenge Chapter account
• Given the widespread presence of online scams/fraud attempts, a reminder was shared to never communicate sensitive chapter information via e-mail
• CC annual budget needs to be drafted
• For tax purposes, MI and National TU must include a record of hours spent by Chapter Board members on meetings/travel. Forms/link for recording hours will be distributed once located.
Action Items: Owner(s) Deadline Status
Draft preliminary Chapter budget Mollie and Ed Next Board meeting IN PROGRESS
Send out time recording forms Mollie and Board Next Board meeting ONGOING
Chapter Calendar
Led by Mollie Proctor.
Key Activities:
• Discussion regarding October 10 chapter meeting and presenter Mike Sipkowski (past president of Adams TU Chapter).
• Agreement to cancel November chapter meeting, given timing of deer season and Thanksgiving holiday this year.
• Agreement to participate in multi-chapter holiday party hosted by Clinton Valley TU on December 10 at Camp Ticonderoga in Troy.
• Nicole Watson (MSU doctoral candidate involved with Grayling reintroduction efforts) confirmed as speaker for January 9 chapter meeting at Lockhart’s in Royal Oak. Similar to October presenter, board will determine possible donation after gaining deeper understanding of initiative’s goals and needs. Request was made to emphasize convenient parking deck located near Lockhart’s in meeting announcement communications.
• Discussion of potential speakers for February, March and April chapter meetings.
Action Items: Owner(s) Deadline Status
Send out CCTU meeting announcements Jud Nov 6 COMPLETE
and reserve Lockhart’s for January
Identify potential speakers for future meetings All board members Next board meeting IN PROGRESS
Dealer Sales/Guidebooks
Led by Mollie Proctor.
Key Points:
• Discussion regarding the need for a strategy and concerted effort to expand distribution and sales of our Guidebooks.
• Dave P provided a list of fly shops in Michigan’s lower peninsula that currently do not sell them.
• Maureen Shoup volunteered at Oct chapter meeting to help with outreach to potential sellers.
• Discussion of board/chapter members visiting key sellers on opening day to promote book sales/deals
• Painted Trout in Dexter has placed a book order and will begin selling.
• Discussion regarding update of Manistee River book in order to have inventory to sell at next spring’s Expo. Committee consisting of Dave P, Jud, and Rich will lead the update.
• Discussion of how to optimize the use of Prosek coaster trout prints (1-24 out of 100)
Action Items: Owner(s) Deadline Status
+ Dave P and Maureen Shoup to coordinate development of Dave P/Maureen S Next Board meeting IN PROGRESS
introduction letter to prospects and testimonials from current sellers
+ Manistee Update Committee (Dave P, Jud, Richard Bruder, others) Dave P TBD ONGOING
to meet in late Nov/early Dec to initiate updates
+ Marketing Committee (Dave B, Dave L, Greg B, Jud, others) to TBD Next Board meeting IN PROGRESS
meet to coordinate holiday book sales promotion (website, Facebook)
+ Call Graphics East re: printing schedule Dave P Next Board meeting IN PROGRESS
+ Get Prosek print framed/placed at Gates Lodge Jud Next Board meeting IN PROGRESS
New Business
Led by Mollie Proctor.
Key Points:
• Discussion regarding Adams Chapter TU grant request and possible donation levels.
• Discussion regarding design of CCTU member shirts/merchandise.
• Member name tags are available for $10 through Dan (5 requests are needed to place order)
• Discussion regarding the need for greater CCTU involvement with family/youth fishing days the chapter will be sponsoring next year (shirt/signage visibility, fly casting demonstration/participation, etc.)
• Kelvin indicated the CCTU fly tying class is a go for January!
Action Items Owner(s) Deadline Status
+ Attending board members voted unanimously to grant $1000 Mollie/Ed Next Board meeting IN PROGRESS
to Adams TU Chapter for continued work on Boardman River initiative
+ CCTU chapter shirts need to be designed – members encouraged Mollie/Dan Next Board meeting IN PROGRESS
to contribute ideas and provide feedback
+ Sign up for fly tying class through Birmingham adult ed. Kelvin TBD IN PROGRESS
V. Announcements and Reminders
Continue to think about possible future chapter speakers and ways to stimulate book sales/revenue
VI. Next Scheduled Meetings
Chapter Meeting Thursday, January 9th Lockhart’s BBQ, Royal Oak
Board Meeting Date TBD Rusty Bucket, Bloomfield Hills
VII. Adjournment
Mollie Proctor moved that the meeting be adjourned, and this was agreed upon at 8:54.
Minutes Prepared by Dave Lockwood
Secretary Approval
